Admin Long-Term Substitutes

Admin > Admin Long-Term Substitutes

The Admin Long-Term Substitutes page allows you to maintain a list of long-term substitute teachers who are granted access to use txGradebook on behalf of a teacher who is out for an extended period of time. This is set up at the campus level; you must be logged on with a campus- or district-level user ID.

When the substitute logs in to txGradebook as the teacher, the welcome page will display a field allowing the substitute to select the teacher for whom he is substitute teaching. Then, the substitute teacher can proceed to use txGradebook as the teacher.

Note:

·       A long-term substitute can be assigned to more than one teacher.

·       A long-term substitute can be assigned to a teacher who teaches at more than one campus. In this case, the substitute will be able to select the campus, just as the regular teacher does.

·       A teacher who teaches his own classes can also be assigned as a long-term substitute for another teacher.

Add a long-term substitute teacher:

1.        The Admin Long-Term Substitutes page is displayed.

Any existing long-term substitute teachers are listed in the Long-Term Substitutes grid.

2.        By default, only current records (i.e., those that have already started and have not yet ended) are displayed. To view all records, including those that have ended or have not yet started, click Show Non-Current Records, and then click Retrieve. The complete list is displayed.

3.        To add a long-term substitute, click Add Substitute Entry. The New Substitute Record section appears with the following fields:

      In the Select a substitute field, click drop-down arrow to select the name of the substitute teacher. This name cannot be the same name as in the Select a teacher field; otherwise, an error message is displayed.

o      For iTCCS, the drop-down list is populated with the data from the sr_grpt_teach table which is maintained in iTCCS Grade Reporting on M/S Teacher Maint - Current Year WST0382.

o      For TxEIS, the list is populated with the data from the cr_instr_cyr table which is maintained in TxEIS Grade Reporting on the Maintenance > Master Schedule > Campus Schedule > Instructor tab.

      In the Select a teacher field, click drop-down arrow to select the name of the teacher for whom the long-term substitute will be teaching. This name cannot be the same name as in the Select a substitute field; otherwise, an error message is displayed when you click Save.

      In the Select a beginning date field, type the first date the long-term substitute will be teaching. Use the MMDDYYYY format. Or, click calendar icon to select the date from a calendar.

You can leave the date blank if the begin date is unknown.

      In the Select an ending date field, type the last date the long-term substitute will be teaching. Use the MMDDYYYY format. Or, click calendar icon to select the date from a calendar.

You can leave the date blank if the end date is unknown.

      Click Save. The long-term substitute teacher is added to the grid.

Note:

If you specified a future date for the begin date, the record will not be displayed in the grid unless you select Show Non-Current Records and then click Retrieve.

4.        Click spyglass icon to view information for an existing long-term substitute. The data is displayed in the fields on the right side of the page.

Update the data as needed and click Save.

5.        Click delete icon to delete a long-term substitute from the grid. The record is deleted.