Registration

The Registration page allows teachers to register for access to txGradebook. The logon process is self-administered, which means that you choose your user ID and password during registration. If you forget or lose your logon information, or if you want to change your password, you must go through an automated process to reset your password.

A staff ID can be associated with multiple user accounts, which allows you to have both an instructor account and one or more administrator accounts, and to create them in any order. The user ID must be different for each account.

Instructors must re-register each year before logging on, as all txGradebook non-administrative user accounts are deleted at the end of each school year. (Administrative user accounts are retained.)

To register, you must provide your staff ID and name. You must be associated with the school district for the current school year. Upon registering, you will create your user ID, password, and PIN.

Note:

Staff ID vs. social security number:

For TxEIS districts as of TxEIS release 2.0.0000 (summer 2014): Districts may run a utility to convert staff social security numbers to the new six-digit staff ID. Once the district has run the conversion, only six-digit district-assigned staff IDs will be used; your social security number will no longer be used as your staff ID. If your district has run the conversion, you will register for txGradebook using your six-digit district-assigned staff ID number in the Staff ID field. If your district has not yet run the conversion, you will register using your nine-digit social security number in the Staff ID field. Note that if you register prior to the conversion using your social security number, and then need to reset the password after the conversion, you must use your six-digit staff ID to reset your password.

If you forgot your password or PIN, click the link under Forget your password on the Login page to go to the Reset Password page where you can reset your password using an automated process.

If you forgot your user ID, you must contact the campus txGradebook administrator for this information.

Register:

From the Login page, click the link under New User to go to the Teacher Registration page. The Registration Step 1 page is displayed.

At any point during the registration process, you can click Back to Login to cancel your registration and return to the Login page. Any data you entered up to that point is not saved.

Step 1:

1.        In the Staff ID field, type your staff ID number (your nine-digit social security number or six-digit district-assigned employee ID number). This data is entered here only once in order to verify your identity. You are not required to enter the data again unless you need to reset your password.

2.        In the Last Name field, type your last name.

3.        In the First Initial field, type the first letter of your first name.

4.        Click Next.

      If you did not enter all required data, a red asterisk is displayed next to the fields that are missing data. You must provide the information to continue.

      If you entered the data correctly, the Registration Step 2 page is displayed.

Step 2:

1.        In the User Name field, type a user name that will identify you when you log on to the system, such as a combination of letters from your first and last name.

      Your user name must be six to eight characters and must be unique within the district.

      Your user name is not case-sensitive.

      If you type a name that is already used, the system suggests an available alternative you can use.

2.        In the Password field, type a password that you will use when you log on to the system.

      The password must be six to nine alphanumeric characters.

      At least three characters must be one of the following: uppercase, lowercase, numeric, or punctuation.

      Your password is case-sensitive.

3.        In the Confirm Password field, retype the password exactly as it was typed above. The step confirms that you typed your password as you intended.

4.        In the PIN field, type a four-digit numeric personal identification number (PIN) that you will use when you post data. It is recommended that you do not choose 1234 or 4321, as these are common and easily guessed.

5.        (iTCCS only) In the E-Mail Address field, type your e-mail address (e.g., someone@example.net).

If Require Teacher Email field is selected in the Student system on District txGradebook Options Maintenance WST0051, you are required to provide an e-mail address. Otherwise, it is optional.

6.        Click Next.

      If you entered any data incorrectly, a red asterisk is displayed next to the fields that have incorrect data. You must provide the correct data to continue.

      If you entered all required data correctly, the Registration Step 3 page is displayed.

Step 3:

1.        In the Question 1 field, select a question to which you will provide an answer. The questions are asked in the event that you lose your registration information.

2.        In the Answer field, type the answer to Question 1. You will be required to answer the question correctly in order to recover your registration information. Be sure to select questions for which you will easily remember your answer. Answers are case-sensitive.

3.        Repeat the process for Question 2 and Question 3.

Note:

You must select three different questions. You cannot repeat any questions/answers on the page.

4.        Click Next.

      If you entered any data incorrectly, a red asterisk is displayed next to the fields with incorrect data. You must provide the correct data to continue.

      If you entered all required data, a "Success" message is displayed.

5.        Click Finish. You are redirected to the Announcements page.

Reset your account:

Your account can be set to R (reset) under the following circumstances:

      Your account must be reset if you forgot your password and user ID. You are not allowed to register for another account, because you can have only have one user ID associated with your employee ID.

If you forgot your password and user ID, contact the campus administrator to have your account reset. The administrator will provide you with your user ID, and your account status will be changed to R to indicate that your account was reset.

The next time you attempt to access txGradebook, click the link under Forget your password to go to the Reset Password page. Proceed through the process for resetting your password using your original user ID in the User ID field. Once you log on to txGradebook, you can use the Update Profile page to change your PIN and hint questions if necessary.

      If your account is locked due to multiple login attempts using invalid data (user ID/password), you must contact the campus administrator to have your account reset.

The next time you attempt to access txGradebook, click the link under Forget your password to go to the Reset Password page. Proceed through the process for resetting your password using your original user ID in the User ID field.

      If your account is set to R because you are a new administrative user, when you register for txGradebook, click the link under New User to go to the Registration page. Proceed through the registration process using your administrative user ID in the User ID field.